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Minutes of the Board of Management Meeting
December 5, 2003

The HERCC Board of Management met on December 5 at the home of President Mary Blank. Present were: President Mary Blank, Secretary Sandy Podesta, Board Members Bob Cika, Judy Merriam, Jim O'Brien, Deb Paduda, Kim Ruggiero and Paul Teich. Absent were Treasurer Jon Morrow and Board Member Tom Connor.

The Board of Management meeting was held at the home of President Mary Blank on December 5, 2003 at 7:00 pm. Mary welcomed the members and, in response to the queries of everyone present, she reported that she is feeling quite well and thanked the entire membership for its concern, flowers, and cards.


Announcements

President Mary Blank welcomed the new families in the Association once again, including Amy and Bob Stefanowski and their three children at 61 Soundview Avenue.
Mary relayed thanks from Ellen Cika for the Association's contribution to the Madison Congregational Church in memory of her late mother, Grace Cross.
Mary reported that she has notified Aronson's Garage to be prepared to plow the neighborhood clear of snow as needed throughout the winter.
She also thanked Paul Teich for posting reflectors at all the speed bumps to protect them from plow damage and/or destruction.

Financial Report

Judy Merriam has turned over her figures on the Summer Picnic proceeds to Treasurer Jon Morrow. Jon has prepared a financial statement of the picnic, which is attached, that shows that in addition to the wonderful time had by all, the Association enjoyed a small profit!

Committee Reports (Please see attached list of Committee Heads.)


Jetty and Landscaping:


Bob Cika reported that the west jetty (closest to the Stefanowski property) has been virtually completely rebuilt during the lowest low tide in the fall with the help of many handymen including Bob Cika, Ken Finkle, Mike Eisele, Jim O'Brien, Bart Ruggiero, Tom O'Dea, Brian Burke and Bill Bussmann. The Stefanowskis graciously provided the vital electricity required and Kim Ruggiero provided a sumptuous breakfast to the famished workers.
Bob reported that the excess shrubbery on the Beach Lot has been cut down. To facilitate this improvement, Bob vigorously researched prices and settled on the most reasonable provider, which happened to be a professional right on Neck Road!
Bob also reported that, several weeks ago, a large tree trunk washed up on the beach and that he gathered a crew to cut it up and dispose of it. This crew included Bob himself, Jon Morrow, Jim O'Brien, Tom O'Dea and Mike Eisele.
Grateful thanks go out to all the strong and generous men who contributed their time and muscle to these essential projects.

Boat Rack and Storage Area


Judy Merriam reported that she is developing new policies to better govern the use of the boat rack and storage area. For example, she may propose that by November 1 each year, all boats must be removedand that those who no longer use the boats that are stored on the rack will be asked to vacate their spaces so that those who do use their boats can have a place to store them. Judy also volunteered to undertake a survey of the type of vessels stored in order to determine whether an alternate arrangement might accommodate more boats.
In order to improve the usability of the Storage Shed, Judy proposed that all chairs, toys, umbrellas etc. be removed prior to Beach Clean-Up. In this way, abandoned and unused property would be discarded, making more room for items that are actively used.

Hospitality


Deb Paduda reports that the Nikituks have graciously offered to host our Winter Party at their swank home. The party will take place on Saturday, January 17. Your invitation is attached, and provides additional details, courtesy of Molly Paduda.
Please note that we will be enjoying an official entrée this year so all efforts to coordinate appetizers and side dishes with this treat will be appreciated. Queries and R.S.V.P.s should be directed to Hospitality Chair Deb Paduda at 245-0664.

Other Business


Attached is a copy of the letter from Ellen Cika and her brother offering to donate a bench to the Association in memory of their mother, Grace Cross, who passed away earlier this year. The board thanked Ellen for this generous offer and gratefully accepted it on behalf of the Association.
The Rules and Regulations and the Association By-Laws are available for viewing on our website: www.hercc.org, which is undergoing connectivity improvement and should be up and running shortly if not already!


President Mary Blank was pleased to report that Sal Brunetto and Ed Birdsey are recuperating nicely and sends them good wishes for continued recoveries.

With no further business, the meeting was adjourned. Respectfully submitted,


Sandra Podesta, Secretary


Summary of Board and Committees

2003-2004 Board of Management

Officers

President ­ Mary Blank

Treasurer ­ Jon Morrow

Secretary ­ Sandy Podesta

Committee Heads

Annual Picnic ­ Kim Ruggiero

Beach Maintenance and Clean­up ­ Paul Teich

Boat Rack ­ Judy Merriam

Hospitality ­ Deb Paduda

Insurance ­ Tom Connors

Landscaping ­ Bob Cika